PRACTICE SOFTWARE FOR DOULAS
The business side of your doula practice, handled.
DoulaPilot is the practice tool built only for doulas - one record for every client, from the first call to the final visit. You do the visits. We handle everything else.
Now in private pilot with one doula practice. We'll be in touch when spots open.
Built with a real, working doula practice - and shaped by her every week.
17
Steps in the client journey checklist
3
Stages: Pre-Birth, Birth and Postpartum
1
Record for every pregnancy
Made for the way doulas actually work
Birth doulas: On-call life, long labors, backup handoffs - your record keeps up with all of it.
Postpartum doulas: Visit hours, notes and schedules, counted as you go, not reconstructed at midnight.
Small practices and backups: A shared record for the client, with hours counted for whoever actually did the visit.
Everything about a client, in one record
Client record
Every pregnancy gets one record - details, documents, messages and visits together.
17-step checklist
Pre-Birth, Birth and Postpartum, so nothing is missed.
Visits and hours
Washington Apple Health hours counted automatically, in the right pools.
Document vault
Signed contracts and client files, kept with the record.
Calendar and messages
Your schedule and client texts, alongside the record.
Billing from your log
Claims and superbills built from the visits you already logged. Mileage logged for taxes, too.
From first call to final visit
Step 1 - Add the client
One record opens, and the 17-step checklist is ready.
Step 2 - Log visits as you go
Hours, notes and mileage count themselves.
Step 3 - Billing builds itself
Claims and superbills come straight from your log.
Your job is the visit. Everything else is the tool's job.
Leads sitting in your texts. Visit notes in five places. Hours counted by hand before a claim can go out. DoulaPilot gathers all of it into one record that keeps itself up to date - so the business side stops following you home.
Questions doulas ask us
What is DoulaPilot?
A practice management tool built only for doulas. It keeps one record for every client - visits, hours, documents, messages and billing - so the business side of a practice runs in one place.
Who is it for?
Birth doulas, postpartum doulas, and small doula practices - starting in Washington, where Apple Health billing is built in.
Can I join now?
DoulaPilot is in private pilot with one practice while we polish it. Request early access and we'll be in touch when spots open.
What does it cost?
$39 a month, waived in any month you take a client - or a once-per-client fee: $99 per Medicaid client, $49 per cash client. Full details on the Pricing page.
Does it bill Medicaid for me?
It builds your claims and superbills straight from your visit log, so nothing is re-typed. Submitting directly into ProviderOne is on our roadmap.
Can I take my data with me?
Yes. Export your records anytime. No contracts, no lock-in.